When you join PROnounce or otherwise use our Website, we may collect and process personal data about you. This document helps you understand what personal information we collect about you, how we collect it, what we use it for, and what rights you have regarding your personal data.
When we talk about "PROnounce, " "we, " "us " or "our, " we mean PROnounce Media Ltd.
PROnounce Media Ltd the entity responsible for processing your personal data.
1. Personal data
When you create a profile on the Website, we will automatically generate a personal account for you on PROnounce ( "Account ") and collect the following personal data about you (the "Master Data "):
- Your username (this will be public)
- Your securely encrypted password, and
- Your email address.
This information is mandatory, which means that it will not be possible to join PROnounce without it.
You can choose to add further personal data to your profile. The additional data you can add is your name, a profile description, photo, city, country, and language. This additional information will be part of your public profile and will also be part of the Master Data.
PROnounce is an open platform as far as the Public pages are concerned and when we display your PR we will connect it to your profile so that people can see who wrote it. Therefore, please be aware that information you add to your profile you will not be anonymous.
Your IP address, browser settings and location
When you visit the Website, we register your computer’s IP address and browser settings. The IP address is the numerical address of the computer used to visit the Website. Browser settings can include the type of browser you use, browser language, and time zone. We collect this information so that we can trace the computer used in cases of misuse or unlawful actions in connection with visits to or use of the Website. We also use the IP address to approximate your location (at city level) and so that we know which sets of our Terms & Conditions apply to your use of our Website.
What purposes do we use your personal information?
We will use the information you provide to us to:
- Provide our services to you, including distributing your news and PR and providing you with access to your profile and our Website
- Identify you as a registered user when you log in to the Website and or re-visit the Website
- Verify the legitimacy of your News and PR
- Improve the Website and our services
- Respond to your questions and provide related customer service
- Contact you if your PR is reported by other users or companies and, if necessary, ask you to provide documentation to verify its validity
- Facilitate the social sharing function, including giving you the option to connect with members of your network who are both users of PROnounce and users of other Social Networks
- Engage in various internal business purposes, i.e data analysis, audits, fraud monitoring and prevention, developing new products and services, improving or modifying the Website
- Comply with legal requirements and legal process, requests from public and governmental authorities and relevant industry standards
- Enforce our published terms and conditions
- Protect our rights, privacy, safety or property
We will also use the information in other ways for which we provide specific notice at the time of collection.
What legal basis do we process your personal data?
We need to process your personal information in order to:
- Perform our contract with you under GDPR
- Comply with our legal obligations of the GDPR) and operate an online broadcasting platform in compliance with relevant and current legislation
- Pursue legitimate business interests of our own related to operating the Website and providing our services to you, or to pursue the legitimate interests of third parties as long as your interests and fundamental rights do not override those interests
- For the establishment, exercise or defence of legal claims, where necessary
Some of these grounds for processing your personal data overlap, so there may be several reasons which justify us processing your personal information.
In those limited circumstances where you have expressly given your consent to us to process your personal data you are free to revoke your consent at any time. However, please be aware that we may have the right to continue to process your information if it can be justified on one of the other legal bases mentioned above.
You have the right to object to how we process your personal information, or ask us to restrict the processing.
2. Disclosure of personal information
Disclosure of personal information on the Website
Master Data and other information
If you connect to a Social Network, information such as your profile photo, your name, birth year and approximate location may be collected from your Social Network profile and used to identify you on the Website. Subject to your privacy settings and the level of information available from the Social Network, users of the Website can use this information to identify you.
In addition to the above, we disclose your personal information to the following parties and in the following circumstances:
- To comply with laws or to respond to claims, legal process (including but not limited to subpoenas and court orders) and requests from public and government authorities
- To cooperate with regulatory bodies and government authorities, including but not limited to Trading Standards, The Competition and Markets Authority, and the Danish Consumer Ombudsman, in connection with investigations or case referrals
- To third parties in connection with enforcement of our terms and conditions
- To third parties in order for us to protect our operation
- To third parties in order for us to pursue available remedies, or limit damages that we may sustain
- To third parties in order for us to investigate, prevent or take action regarding suspected or actual prohibited activities, including but not limited to fraud and misuse of our Website
- To a third party in the event of any reorganisation, merger, acquisition, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business or assets (including in connection with any bankruptcy or similar proceedings).
3. Data controller
Information for which we are the data controller
We are the data controller of the Master Data you enter to create and maintain your profile, which includes but is not limited to your name, password and email address, as well as the registration of your IP address.
We are also the data controller of the information which is disclosed to other services .
Information for which you are the data controller
You are the data controller for the content you choose to disclose on the Website, and for the personal data disclosed when you connect your Social Network profile(s) with your profile on the Website.
4. Websites links
Our Website contains links to other websites. Our inclusion of such links does not imply that we endorse those websites. We do not control the content of those third party websites, and assume no responsibility for the third party or their policies or practices.
We encourage you to review the privacy policies for these third party websites because their procedures for collecting, handling and processing personal data will be different from ours.
5. Data retention
We keep the Master Data and other personal data you provide, including your news and PR for as long as you have an Account or as needed to provide you with our services. If you choose to delete your Account please note that all your content will also be deleted. We will delete this information upon your request and we will only save a log with the following information: your name, email address and the date of the deletion of your Account. We will keep the log for 3 years. All other information will be deleted.
6. Security measures
We use reasonable organisational, technical and administrative measures to protect your personal information within our organisation and we regularly audit our system for vulnerabilities. However, since the internet is not a 100% secure environment, we cannot ensure or warrant the security of the information you transmit to us. Emails sent via the Website may not be encrypted, and we therefore advise you not to include any confidential information in your emails to us.
Please see our cookies policy
8. Correction and deletion of your personal data
If any of the Master Data or other personal information that we have about you in our capacity as a data controller is incorrect or misleading, you can correct most of the information yourself via your Account. We recommend that you make any the correction(s) yourself.
You may at any time correct or delete any content and personal information on the Website If your personal information changes, or if you no longer wish to appear on the Website, you can update or delete the information by logging in to your Account.
If your Account is deleted, all the data associated with your Account will be deleted, including your Master Data and any PR on the Website.
We reserve the right to block access to your Account and/or delete it if the Account or the content associated with your Account or your review(s) on the Website is, in our assessment, discriminating, racist, sexually oriented, unethical, threatening, offensive, harassing or otherwise violates applicable laws, third party rights or our User Guidelines, or is inconsistent with the purpose of the Website. If we block access to or delete your Account, we will inform you of the reason for blocking or deleting your Account by sending an email to the address you provided when you created your Account.
9. Other rights
In addition to the rights set out above concerning your personal data, you also have the following rights:
- You also have the right to object to the processing of your personal data and have the processing of your personal data restricted.
- In particular, you have an unconditional right to object to the processing of your personal data for direct marketing purposes.
- If our processing of your personal information is based on your consent, you have the right to withdraw your consent at any time. Your withdrawal will not affect the lawfulness of the processing of data carried out before you withdrew your consent. You may withdraw your consent by emailing us
10. Changes to this Policy
We reserve the right to make changes to this Policy. The date shown at the start of this Policy indicates when it was last revised. If we make material changes to it, we will provide notice through our Website, or by other means, to give you the opportunity to review the changes before they come into effect. If you object to our changes, you can close your account. Your continued use of our Website after we publish or send a notice about the changes to the Policy will mean that you accept and agree to the updated Policy.
11. Contact information and where to send questions or complaints
If you have questions or concerns about our Policy, how we process your personal information, or would like us to correct your personal information, feel free to contact us at: firstname.lastname@example.org